As per Global Workplace Analytics, 63 million Americans will work remotely by 2016- – more than a third of the total work force. In the course of the last decade the “geography of the workplace” has moved dramatically. Since 2005, remote working has expanded a staggering 80 percent. Likewise, Forrester Research’s US Telecommuting Forecast predicts that by the end of this year, 43 percent of the whole U.S. workforce will operate outside of traditional offices.
Why this enormous rise? Since not just do remote teams allow businesses to reduce costs and recruit talent, but they also increment productivity and even worker engagement.
In any case, this enormous development of remote work presents huge challenges to customary management styles. Regularly, these center around face-to-face discussions and observing whether an employee seems to spend a lot of time at his or her desk. By what method would you be able to ensure remote employees stay on track when you don’t see them day-to-day?
A biggest aspect concerning cutting edge modern technology is that it gives people the flexibility to be able to work have the capacity to work to be a piece of a remote team from pretty much anyplace. Clearly, most organizations are breaking free from geographical limitations. They are fairly taking advantage of labor and tax costs by staff hiring out of their states and now in different countries. More individuals are moving out of the office and working from remote locations.
Working with remote teams in any case, comes with certain challenges. There is normally the challenge of meeting the project goals & objectives at the meantime. And most importantly the challenge of having a specific team lagging behind because of the absence of supervision, or maybe because of the time zone contrast. Be that as it may, that doesn’t mean remote teams are not worth having. There are ordinarily when distance between different teams in your organization is inevitable. At such circumstances, by what means would you be able to manage your team so that they can still remain productive and deliver the expected result?
Unfortunately, many companies still struggle with creating a workflow that reaps the benefits of remote teams. You also need the following 8 ways to improve remote team can be more productive.
Tragically, numerous companies still struggle with creating a work process that reaps the benefits of remote teams. You additionally require the following 8 ways to improve remote team can be more productive.
1. First Identify your Project Goals
Clear goals & objectives are the soul of productivity. Goals join together, inspire, and drive responsibility. By way of the old adage goes, you can’t manage what you can’t measure. But then, it is stunning how frequently extend project goals are left cloudy or simply unstated when, as a general rule, they ought to be the rallying cry of your teams.
Having a well-documented goal for each and every project is crucial to guarantee that both in-office and remote teams are on target. Keeping this enormous picture at the front line of your team’s collective mind (one that is fixing to particular numbers) makes it simple for pioneers to figure out whether or not particular tasks have strayed from the goal, even by a bit.
2. Clarify Each Remote worker Task
When you have a clear goal for your overall project, the following next step is to break that all-encompassing goal into actionable tasks. Case in point, there is a huge improvement between an uncertain goal, similar to raise product awareness, and an express task, Rather than “Contact individual Z”, get as detailed as possible: “Call individual Z” on Tuesday morning to arrange a featured product mention in two tweets next week.”
Whatever layout or plan you put to use, every member of your team know about not only how their tasks add to the overall goal however precisely how they can accomplish those tasks.
Use a tool, which must also include non- debatable elements like tracking, project and task dues dates, completion rates, staff allocation, and numerous milestone views to compare project tasks to project goals is essential.
3. Keep track of workdone and Make activity tracking automatic
It can be truly simple to slack off when you are a remote worker. Consequently, it is important to have some approach to monitor and track work. Along these lines, team members will get paid for the time they work, and the organization won’t pay for a ton of unnecessary down time.
Having a virtual team with adaptable work schedule can make your members get lazy. Accepting you pay your team based on number of hours worked, then you have to set up a system to monitor this. In the normal setting, you can see when your team get the opportunity to work and when they leave the workplace for their meal break. Yet, in a virtual setting, this is impossible.
The best answer is to find a software application that can distinguish what you’re doing and track the each task consequently. Unfortunately, while there are huge of task-tracking apps out there, And if you use Outlook, there’s a somewhat little-known feature that can help you track your time consequently within its functions menu.
4. Communication should be specific – Be available when needed
Encouraging good communication, allowing flexibility, and focusing on results can improve productivity. To keep your team productive, you have to keep them engaged. The most vital part of collaboration is communication, and this is something that can without much of a stretch sneak past the wayside on the off chance that you are not cautious. In a customary office setting, you can essentially look over at a coworker and ask a question. When you work remotely, this isn’t so easy to do. You don’t generally know when other colleagues are online, may wind up not communicating with the team as you should be.
Although regular communication is vital, you have to communicate purposely. A virtual team must utilize a number of different tech tools to encourage those varied employee relationships and interactions, This requires purposeful thought on how the team needs to communicate.
Ensure that you and your team members dependably always keep the lines of communication open. In addition, all messages ought to be extremely clear, brief, and to the point. Make messages particular, but easy to understand at the mean time. To upgrade productivity, keep your communication lines open at all times. Yet aside from that make sure that your messages are very clear, specific and easy to understand.
5. Carefully Use and Select the Right Tools
Once you have the right tools at your disposal, your team can really get into the work and get things done. When you work in a remote team, technology is a vital – but it can also be a curse. The Internet is protruding with an excess of productivity platforms and applications, yet not all of them are as helpful as they claim. Be sure to use well documented step-by-step guides that will help to train co-workers for different types of projects. For instance, when team members work virtually, documents can get scattered across multiple online hubs. Keeping in mind In order to reduce confusion and boost productivity, precisely select tools that simplify your remote work process.
It’s time to start using apps and tools that will help to enhance improve the production of your remote team. Some applications may not be right for you, but rather many will be, and they should be integrated into your platform and used in your work processes. Search for apps for each conversation.
6. Respect remote team’s time zone and method for regular check-ins
To make your team extremely productive, use correlative work schedules. In the traditional setting, teams work together at the same time and achieve tasks together. It is easy to get carried away and set due dates based on your own time zone forgetting that your remote team is in some other time zone. Make sure your due dates are set according to your team’s respective time zones.
Work with remote employees and establish some times when they will be consistently available to respond to emails, phone calls, or else other messages. And when it comes to your virtual meetings or conference calls, always choose an covering period. At this period, everyone is supposed to be working no matter their location.
How regularly should you check in with each remote worker? The right answer will differ depending on the remote Team job, personality, experience at work (scarcity in that department), and your company culture. In general, I believe it’s a superior idea to fail on the side of check-ins that are too frequent because if they prove unnecessary you can always cut back. Whereas if they don’t happen often enough, expanding the frequency may lead to an awkward conversation about why more monitoring is required.
7. Foster the bond and Get Close to Your Remote Workers
Fostering your remote team’s bonds will drive them to help you grow, Remote teams suffer from the lack of personalised interactions that describe a regular work environment. In fact, “remote teams have freedom and flexibility, yet they are also at risk for disengagement and discontent.”
To have the capacity to function admirably together and get proficient results, you need to foster a decent relationship between your teams. This is because their dispositions will affect their work flow at the end of the day. Bringing your remote team members into your inner circle will positively impact their hard working attitude and their execution quality.
Use Apps to encourage your team members to be in consistent communication with each other, both formally and casually. Keep them educated on how the organization is doing and ensure everybody is involved in essential events and projects. If you do this, they will have a superior working relationship with themselves. They will not feel as if they are working separately either, but are truly a part of your organization. This state of mind will increase their output at the end of the day.
8. Progress tracking
Profitability is a measurement of output; it’s less about doing and more about finishing. You have to actively work to guarantee your remote team’s productivity, but the results your team can deliver is worth that effort. In the wake of performing any process for any plan, you have to ask yourself, does this really work? With results as premise, you have to track progress to decide how well your team performs. Use the best tools for tracking productivity focus less on your laundry list and more on your accomplishments.
We’ve learned that the trick to successfully working remotely is to make certain that you and your team are productive The thing is, as with any team, remote teams aren’t generally productive by default. You have to optimize your system for productivity. Then within this system, you need to integrate the right tools that will guarantee maximum performance. You can equally use task management tool like keyura to track your team’s progress on important initiatives. Whatever you decide on, using fewer, but more powerful tools is the most efficient way to save resources and enrich teamwork.