Time Management what does it mean to be productive? Basically, productivity is getting things done in due time since planning tasks, targets or deliverables must be given clear timelines. It is often said that to excel in their dealings achievers manage time effectively. Productivity is maximized by proper time management. Profitability can be seen as the average measure of the efficiency of production.
While few people are able to power through the day, keeping up focus and achieving their goals, time management is a zone where most of us tend to struggle. It is this feeling of overwhelm, of not feeling capable of being able to manage with many tasks at one time that leads to chronic stress and tiredness.
Do you regularly feel stressed out with a lot of workload? As time cruises by, do you have a more tasks on hand than you have sufficient time to do them or you could have effectively use your time to finish all the given tasks?
Changing the way we do our work to boost our productivity is hard because our processes have become habit
The trick is to organize your tasks and use your time successfully to get more things done every day. This can help you to reduce stress and do better at workplace. Without effective knowledge, strategies and tools, it is easy to see how too many small things can lead to stress and discomfort. Time management is a skill that takes time to develop and is different for each person. You just need to discover simple yet effective time management strategies that works best for you. So, consider these few steps to enhance productivity through proper time management:
1. BEGIN BY SCHEDULING & TRACKING YOUR TIME
The best way to manage your time is to learn and understand your present time management habits. Before you can begin to optimize your time, it’s important to know precisely how and where you “waste” time during the day. The very demonstration of using your administrative skills to plan your day, week, and month gives you a greater feeling of control and will help increase productivity consistently.
- Are you killing time on social media sites?
- Do you get interrupted by requests from workmates?
- Do you find your concentration falling at a certain time of the day?
You should have an exhaustive understanding where you are spending your time and where you are wasting it. Being aware of where your time is spent will help you better manage it.
2. ESTABLISH SMART GOALS
When you have a clear understanding of your time management habits, now you are ready to outline the master plan by setting and writing down smart goals.
- Specific – Your goal must be clear and very well defined. What exactly do you want to accomplish? Remember, you need goals to show you the way. Make it as simple as you can to get where you need to go by defining precisely where you need to end up.
- Measurable – Without an approach to measure your success you miss out on the festivity that comes with knowing you have actually achieved something. Your goal must have a time measure, or a date of when they will be accomplished. So you can measure your degree of success.
- Realistic – To be realistic, an objective must represent a goal toward which you are both willing and able to work. A goal can be both high and sensible; you are the only one who can decide just how high your goal should be. Yet, make certain that every goal represents substantial progress. Your goals must be realistic given the time frame you have laid out to achieve them.
- Timed – Your goals must be timed, Make a tentative plan of everything that you do. Everyone knows that due dates are what makes most individuals switch to action. So install deadlines, for yourself and your team, and follow them. With an understanding of the master plan you are working towards, you will be better equipped to more effectively manage your time.
3. CREATE, PRIORITIZE & COMPLETE YOUR TASKS ACCORDINGLY
Create To-Do Lists
If you have large tasks on the list, no matter how big or small, including projects, emails, phone calls, ideas, appointments, and errands. Break them down into smaller, more manageable step-by-step goals. By making a tangible list, you’ll free your brain from the burden of trying to remember, so that you can focus on main priority to get done in the present moment.
- Once you’ve created a list, it’s time to prioritize. Prioritize your list from most important to least important activities and projects, and after block out uninterrupted time to achieve your most important things. Try not to give others a chance to schedule meetings on top of the time you’ve blocked for your key projects. Ask yourself which tasks are most important and decide on the best order for finishing them.
- Tasks that are both urgent and important will get top priority however going ahead, the aim is to reduce the amount of tasks that fall into that category. As you take control of your calendar, you should have more opportunity time to concentrate on non-urgent but important tasks, and over the long run you’ll be able to reduce the likelihood that important tasks will get to be become urgent.
Complete Important Tasks First
It’s easy to start your day with the simple tasks. It makes you sense that you’re finishing something even when you’re avoiding your huge task. But by the time you’re finished with your less important tasks, you’re already worn out and even more hesitant to start on your priority work.
Switch things up and play out the most important tasks first. It will be a relief once you’re done, and whatever is left the rest of your day will run more easily.
4. Get Organized by Setting Goals with Reminders
Consistently every day comes with new tasks to finish. Make it simple for yourself to finish each task by taking life one day at a time. Do you have a huge tasks due for next month? Consider what you’ll do each day to finish it instead of waiting until the last minute. Use application like keyura task management to stay on top of your daily goals. You can set up reminders to stay organized and ensure you don’t forget.
One basic approaches to remind yourself about task and activities is to use keyura (task management).
5. Avoid Multitasking:
Most of us feel that Multi-Tasking is a proficient method of getting things done but the truth is that we do better when we focus and concentrate on one thing. If you try to do too many things at once, you probably won’t finish those tasks to a high standard. Nobody can truly focus on multiple tasks at one time. Accomplishing something well demands focus and single-tasking is the only way to accomplish that focus. Also, single tasking allows you to maintain that focus through to the next task because your concentration is clear.
Multi -Tasking is a myth! As NPR reports, people can’t physically multitask. Our brains in its place juggle attention from one task to the next so quick we’re given the illusion we’re multitasking.
6. Use Technology to Avoid Procrastination/ postponing
Procrastination is one of the things that badly affect the productivity. Unfulfilled tasks are a distraction that interfere with our ability to be productive individuals. It can result is wasting essential time and energy. It should be avoided at all costs. There are a number of great tools available like keyura to help you stay on track, and reminds you the tasks regularly.
7. Limit Email Time
The volume of emails we receive can often dictate and dominate large portions of our day. Despite our best intentions, checking our inboxes can completely side-track our plans and divert time and attention away from our schedules.
To use this time as effectively as possible, you might find the useful tool like keyura which will helps you in focus on top of your task always get a clear view and manage them to be right on the target.
Finally, use a tool like keyura establish a daily, weekly and monthly tasks schedule that will keep you moving forward and focusing on your most important goals, tasks and activities. Using a task management tool is an excellent way of forming new and empowering habits that will help you become an effective time manager. However, be sure that at all costs you keep your routine balanced personally and professionally.